Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
A request had been received from Light Up Bexhill Community Interest Company (LUBCIC) for a grant of £5,000 towards the cost of delivering a Victory in Europe (VE) Day celebration event on the De La Warr Pavilion lawns on 8 May 2020 (VE Day).
LUBCIC was a ‘not for profit’ organisation consisting of three Directors, two of which were Rother District Councillors. The objective of LUBCIC was to provide Christmas Lights and festivities in Bexhill. The report outlined the planned celebratory events and breakdown of expected costs which totalled £6,630.
Cabinet had previously agreed to ring-fence £10,000 from the Council’s Community Grant Scheme (CGS) budget to match fund small grants up to £500 for VE Day celebrations. Members were advised that additional funding of £18,000 was available through the Rother Visitor Events (RVE) budget. The fund was open Rother wide and bids were encouraged between £250 and £2,000. It was noted that LUBCIC’s application did not meet the criteria for either schemes. Therefore the following options were available for consideration:
· up to £5,000 from the Medium Term Financial Plan (MTFP);
· up to £2,500 (50% of grant request) from (MTFP);
· £500 from VE Day CGS; or
· up to £2,000 from RVE scheme.
After consideration, Cabinet agreed to support the event by awarding a grant of £2,000 from the VE Day CGS that had sufficient funds remaining, subject to the following conditions being met:
· evidence of the total costs for the day were provided;
· a full risk assessment was completed (submitted) and been agreed as satisfactory;
· evidence of event insurance cover was submitted; and
· evidence of sponsorship or further funding to cover any shortfall.
RESOLVED: That funding of up to £2,000 be offered from the Rother VE Day Community Grant Scheme, subject to the conditions set out above.
(Councillor Mrs Bayliss declared a personal and prejudicial interest in this matter in so far as she was a Sponsor of Light Up Bexhill Community Interest Company and in accordance with the Members’ Code of Conduct left the room during the consideration thereof).
(Councillors Byrne and Timpe each declared a personal and prejudicial interest in this matter in so far as they were Directors of Light Up Bexhill Community Interest Company and in accordance with the Members’ Code of Conduct left the room during the consideration thereof).
(Councillor Madeley declared a personal and prejudicial interest in this matter in so far as she was a Member of Light Up Bexhill and in accordance with the Members’ Code of Conduct left the room during the consideration thereof).
Publication date: 13/03/2020
Date of decision: 09/03/2020
Decided at meeting: 09/03/2020 - Cabinet
Effective from: 21/03/2020