Agenda and draft minutes

Extraordinary meeting, Council
Monday 23rd March 2020 6.30 pm

Venue: Council Chamber, Town Hall, Bexhill-on-Sea

Contact: For all enquiries please contact Email: democraticservices@rother.gov.uk  Tel: 01424 787813

Items
No. Item

C19/73.

To receive apologies for absence

Minutes:

Apologies for absence were received from Councillors J. Barnes MBE, Mrs M.L. Barnes, R.K. Bird, J.H.F. Brewerton, G.S. Browne, J.J. Carroll, C.A. Clark, Mrs V. Cook, P.C. Courtel, G.C. Curtis, Mrs D.C. Earl-Williams, K.M. Field, A.E. Ganly, P.J. Gray, Mrs S. Hart, A.K. Jeeawon, J.M. Johnson, A.S. Mier, M. Mooney, Rev. H.J. Norton, S.M. Prochak, G.F. Stevens and R. Thomas.

C19/74.

Disclosure of Interest

To receive any disclosure by Members of personal and disclosable pecuniary interests in matters on the agenda, the nature of any interest and whether the Member regards the personal interest as prejudicial under the terms of the Code of Conduct.  Members are reminded of the need to repeat their declaration immediately prior to the commencement of the item in question.

Minutes:

There were no declarations of interest made.

C19/75.

Coronavirus (Covid-19) Emergency Arrangements pdf icon PDF 136 KB

Minutes:

Members considered the report of the Executive Directors that set out proposed emergency arrangements in light of the Corona (Covic-19) pandemic to enable the Council to continue to operate critical business.  

 

It was MOVED by Councillor Oliver and seconded by Councillor Mrs Bayliss that the amended Motions, as set out and circulated to all present be approved and adopted.

 

It was further MOVED by Councillor Vine-Hall and seconded by Councillor Timpe that the Motion be amended by the inclusion of “… or in their absence the Vice-Chairman” at paragraphs 3 ii) and iii) below.

 

It was further agreed that the nominated Member of the opposition to be consulted on any critical (Executive Functions) business be Councillor C.R. Maynard, Conservative Group Leader.

 

RESOLVED: That as a result of the Covid-19 pandemic:

 

1)     all scheduled meetings be suspended until further notice;

 

2)     in respect of critical (Executive Functions) business that cannot wait delegated authority be granted to the Council’s Executive Directors (or in their absence one of the Statutory Post Holders (Section 151 Officer and Monitoring Officer or in their absence a Head of Service) following agreement with the Leader (or in their absence, the Deputy Leader of the Council) and in consultation with a minimum of four Members of Cabinet and Councillor C.R. Maynard, Conservative Group Leader, to make a decision remotely;

 

3)     in respect of critical business that cannot wait delegated authority be granted to the Council’s Executive Directors (or in their absence one of the Statutory Post Holders (Section 151 Officer and Monitoring Officer or in their absence a Head of Service) that a decision on a matter should be taken remotely before the next scheduled meeting in relation to:

 

i.       the Audit and Standards Committee (A&S) – to delegate the functions of the A&S Committee in so far as the law allows to the Executive Director, following agreement with the Chairman of the Committee.

 

ii.      the Licensing and General Purposes Committee (L&GP) – to delegate the functions of the L&GP Committee in so far as the law allows to the Executive Director, following agreement with the Chairman of the Committee or in their absence the Vice-Chairman.

 

iii.     the Planning Committee – to delegate the functions of the Planning Committee in so far as the law allows to the Executive Director following agreement with the Chairman of the Committee or in their absence the Vice-Chairman.

 

4)     Member non-attendance be considered as an absence approved by the Council until further notice; 

 

5)     the Constitution be amended temporarily; and

 

6)     the Chairman of Council and all Committee Chairmen and Membership remain as currently constituted until such times as the Annual Council meeting can be held.