Agenda and draft minutes

There were no apologies for absence.

To receive any disclosure by Members of personal and disclosable pecuniary interests in matters on the agenda, the nature of any interest and whether the Member regards the personal interest as prejudicial under the terms of the Code of Conduct.  Members are reminded of the need to repeat their declaration immediately prior to the commencement of the item in question.

There were no declarations of interest.

It was clarified there were no further matters arising.

Consideration was given to the report of the Director – Place and Climate Change which proposed the new Community Infrastructure Levy (CIL) Governance arrangements and proposals for apportionment Strategic CIL funds.  A Community Infrastructure Levy Steering Group (CILSG) had been established to consider the allocation and spending of the Strategic CIL funding.  The CILSG had met four times and the report detailed what had been considered / discussed at each meeting.

Appendix 1 to the report identified the updated CIL Governance and Funding Decisions Protocol for consideration and allocation of Strategic CIL funding and included the application form, assessment criteria and validation checklist.  The Protocol outlined how the Council, as the Charging Authority allocated the Strategic CIL and ensured governance arrangements were consistent and transparent.  There were two main funds, namely the Rother Infrastructure Fund (RIF) (55% apportion) and the Infrastructure Matched Fund (25% apportion).  Both would be sub-divided into Bexhill and Rural sub-funds.  Funds would be allocated to projects identified on the annual Infrastructure Funding Statement and prioritised by the Strategic CIL Allocations Panel.  A Climate Emergency Bonus Fund (20% apportion) would be established to assist schemes that were considered ‘green premium’ e.g. reduced carbon emissions.

As a result of the Council’s restructure, it was recommended that the composition of the Strategic CIL Allocations Panel be the Cabinet Portfolio Holders for Strategic Planning, Finance and Performance Management, Economic Development and Regeneration, Chairman of the Overview and Scrutiny Committee and Chairman of the Council, and supported by the Director – Place and Climate Change, Planning Policy Manager, Chief Finance Officer and Principal CIL Officer.

In October 2020, the CILSG agreed that no amendments be made to the Council’s Instalment Policy, however the Policy would be kept under review. 

It was recommended that a review of the Council’s CIL Charging Scheme be delayed subject to the outcome of the Government’s paused White Paper “Planning for the Future” and further investigation of future infrastructure needs as part of the Local Plan Review.

During the debate the following key issues were noted:

·         Clarity was sought on whether the CIL covered feasibility studies; this would be clarified after the meeting and Members advised.

·         Infrastructure priority requirements were being sought from the parish and town councils, as well as infrastructure providers e.g. East Sussex County Council etc.

·         Strategic CIL retained by the Council could be used to fund a wide range of infrastructure such as transport, flood defences, schools, hospitals and other health and social care facilities etc.

·         CIL must have been generated in order that match funding (commitment from parish or town council or provider) be allocated.

·         CIL could / would incentivise parish councils (rural areas) to progress housing development which required infrastructure improvements.

·         CIL could be used to improve the public realm if it met the CIL legislation tests and supported development.

·         It was requested that the list in Appendix D be broadened to include Sussex Wildlife Trust, Sussex Local Nature Partnerships and Natural England.

·         Joint working on specific infrastructure projects would be  ...  view the full minutes text for item CIL21/4

To improve knowledge and transparency, it was suggested that parish and town councils be provided with ‘best practice guidance’ on Community Infrastructure Levy arrangements.  Councillor Dixon agreed to create a protocol document, in consultation with Battle Town Council, Cabinet Portfolio Holder for Strategic Planning and Planning Policy Manager.

RESOLVED: That Councillor Dixon create ‘best practice guidance’ on Community Infrastructure Levy arrangements in consultation with Battle Town Council, Cabinet Portfolio Holder for Strategic Planning and Planning Policy Manager.