Agenda and draft minutes

Joint Waste Committee
Friday 27th September 2019 2.00 pm

Venue: Council Chamber, Muriel Matters House, Hastings Borough Council

Contact: Julie Hollands  01424 787811

Items
No. Item

JWC19/1.

Election of Chairman

To elect a Member of the Joint Waste Committee to be Chairman for the meeting.

Minutes:

RESOLVED: That Councillor Dowling be elected Chairman of the Joint Waste Committee for the meeting.

JWC19/2.

Minutes

To authorise the Chairman to sign the Minutes of the meeting held on 26 April 2019 as a correct record of the proceedings.

Minutes:

The Chairman was authorised to sign the minutes of the meeting held on 26 April 2019 as a correct record of the proceedings.

JWC19/3.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor J. Dow (EBC), R. Galley (WDC), C. Swansborough (EBC), Simon Hubbard – Director of Operational Services (HBC), Scott Lavocah – Contracts Manager (RDC), Cameron Morley – Waste and Cleansing Manager (HBC), Karl Taylor – Assistant Director Operations and Contract Management (ESCC), Carl Valentine – Head of Transport and Operational Services (ESCC) and Robin Vennard – Assistant Director Resources (RDC).

JWC19/4.

Disclosure of Interests

To receive any disclosure by Members of personal and disclosable pecuniary interests in matters on the agenda, the nature of any interest and whether the Member regards the personal interest as prejudicial under the terms of the Code of Conduct.  Members are reminded of the need to repeat their declaration immediately prior to the commencement of the item in question.

Minutes:

Declarations of interest were made by Councillors in the Minutes as indicated below:

 

Dowling           Agenda Item 9 – Personal Interest in so far as she was an elected Member of Wealden District Council.

 

Field                Agenda Item 9 – Personal Interest in so far as she was an elected Member of East Sussex County Council.

 

Standley          Agenda Item 9 – Personal Interest in so far as he was an elected Member of East Sussex County Council.

 

JWC19/5.

Finance Report - End of Kier Contract pdf icon PDF 224 KB

Minutes:

Consideration was given to the report of the Lead Director which updated Members on the Joint Waste Committee’s final Kier contract expenditure for the period April to June 2019.

 

From April 2019, the contract price was updated in-line with inflation (2.09%) and included changes to refuse, recycling and street and beach cleansing services.  The total contract expenditure was £3,575,192.

 

The administering authority budget showed an annual total budget of £230,500; actual spend was £60,506.25 and the actual charge to each Partner Authority was £15,126.56.  During 2018/19, the salary budget had increased as the role of Deputy Contract Manager became full-time.  From August 2019, the position had reverted back to part-time, therefore these costs would be offset by an anticipated underspend in 2019/20.

 

Members noted that savings had been realised during the Kier contract compared to service expenditure in 2011/12 prior to the Kier contract. 

 

RESOLVED: That the report be noted.

JWC19/6.

Recycling Materials - Volume, Composition, Contamination and End Destinations pdf icon PDF 375 KB

Additional documents:

Minutes:

East Sussex County Council (ESCC) was responsible for the disposal, recovery and recycling of 254,000 tonnes of domestic waste each year.  Approximately 25% was recycled, 16% composted and 52% converted to energy.  Just over 3% was reused whilst 4% was deposited in landfill.  ESCC was one of the most successful disposal authorities in the country at minimising waste to landfill.

 

ESCC had appointed Viridor from 29 June 2019 for three years to dispose of and handle all kerbside recycling materials from the five East Sussex local authorities.  Materials included paper, cardboard, plastic bottles, pots, tubs and trays, aluminium and steel cans and glass.  All materials were delivered to Viridor’s Crayford Materials Recycling Facility (MRF) for sorting, processing into high-quality commodities and selling to recycling markets.

 

Veolia South Downs Limited delivered and operated the Integrated Waste Management Service Contract awarded in April 2003 until March 2033.  Veolia had built and operated three waste and recycling facilities namely Hollingdean MRF, Newhaven Energy Recovery Facility and Woodlands In-Vessel Composting Facility.  Each enabled ESCC to recover value from local waste and recycling.  They also operated the county’s 10 Household Waste Recycling Sites (HWRS).

 

To understand the composition of recycling, ESCC continuously sampled collected materials.  In July 2019, approximately 91% of recycling collected and delivered at Pebsham comprised of target material; 9% was contaminated.  As global stringent quality standards applied, it was important that materials were free of contamination.  The Partnership adopted the “fully co-mingled” approach as it offered the best-value to the tax payer however this method of collection meant higher contamination risks.  Contamination occurred when residents / members of the public placed incorrect items into kerbside, on-street or HWRS receptacles.  Sufficient quantities caused entire loads to be rejected.  Visual inspections were carried out by collection crews, at the waste and recycling facilities and reported to ESCC / Partnership.  As well as cost implications, it resulted in materials not being recycled.  Therefore it was important that a clear and concise communications plan was implemented, along with effective procedures to ensure collections were carried out properly.

 

Cartons and Tetra Paks were no longer collectable items e.g. long-life milk, fruit juice etc. within the new contract.  Viridor’s Crayford MRF was unable to separate these materials for recycling.  ESCC was working with Veolia to investigate whether dedicated recycling containers could be provided cost effectively at HWRS.  Members were advised that ACE UK based in Yorkshire recycled these materials however initial costings indicated that this would not be cost neutral, so further disposal method investigation was required.

 

The Government’s ‘Resource and Waste Strategy for England’ included an overhaul of the ‘Producer Responsibility’ system whereby companies who placed material on the market were required to pay for the cost of dealing with the material within the waste stream.  Materials could be assigned modulated fees which would mean higher fees for challenging recyclables.  Further consultation was expected in early 2020 for proposed implementation in 2023.

 

The Partnership’s waste and recycling was sold globally by Viridor and Veolia to commercial third  ...  view the full minutes text for item JWC19/6.

JWC19/7.

Cessation of the Joint Waste Committee pdf icon PDF 108 KB

Minutes:

The contract with Kier Services Limited had terminated on 28 June 2019 and in accordance with the revised Joint Waste Committee’s Constitution, it was noted that this Committee’s powers and delegations had ceased and therefore this would be the last meeting of the Committee.

 

It was acknowledged that the Partnership had worked effectively over the years and thanks go to all those involved.

 

RESOLVED: That the formal cessation of the Joint Waste Committee be noted.